A school certificate confirms the presence of secondary or complete general education and continuation of further education in a vocational/higher educational institution without it is impossible. When applying for employment, the employer also has the right to require this certificate. Therefore, its loss is a serious but solvable problem. This article will tell you how to restore your school certificate.
Regulatory regulation
You can restore your school certificate using an algorithm that is regulated by the Law on the procedure for filling out, recording and issuing certificates of basic general and secondary education and their duplicates. This regulation was approved by order of the Ministry of Education and Science of the Russian Federation in 2014. Fifth section normative act establishes that school graduates receive a certificate after completing grades 9 and 11. So, after the ninth grade they give a document about the basic general, and at the end of the 11th grade - about the average general education.
For reference! The school certificate is a state document, therefore its falsification is strictly suppressed by law and is punishable by Art. 327 of the Criminal Code of the Russian Federation. Punishment implies the application of a fine of up to 80 thousand rubles, imprisonment or prosecution public works for a period of 180 to 200 hours. The counterfeit copy will be confiscated, and the offender will have a criminal record.
If data on the education certificate is lost/damaged/replaced, you should contact the school that issued it. There you can request a duplicate after submitting the appropriate application. It is possible to restore it even decades after graduation from an educational institution.
How to restore your certificate
It should be borne in mind that the procedure for requesting a duplicate is absolutely free and does not require any fees. The rules for obtaining a duplicate document are regulated by paragraph 26 of Section 5 of the above law. Before going to the director of an educational institution with a request to issue a duplicate, it is recommended to file a statement with the police about the loss of documents. In this case, the citizen will receive a certificate indicating that he has applied to law enforcement agencies upon loss/theft of a document. After this, you should begin to restore the certificate of school education. A lost copy will no longer be valid as the replacement will be assigned a new series and number.
Procedure for obtaining a duplicate
Depending on the circumstances, you must provide evidence confirming the loss of the certificate:
- This could be a certificate from the fire department if it burned down or a ticket from the police in case of alleged theft. If lost, please report it to local media.
- In case of damage or if there is inaccurate information (for example, errors in the full name, etc.), the document must be submitted to the institution where it was received. There it will be destroyed in accordance with regulatory requirements and a new one will be issued in return.
- If the owner of the paper has changed his full name, then to request a duplicate, you must provide confirmation of the change in personal data. If you have the necessary certificates and other papers corresponding to the circumstances of the loss of the certificate, you must come to the school, attaching them to the application for a duplicate.
- If the institution that issued the certificate no longer exists, then you should contact the archives of the territorial department of education management. In this case, there must be a document confirming the fact of the reorganization/liquidation of the school.
- If the school that issued the education document has been transformed into a lyceum/gymnasium, then the duplicate will issue exactly that educational institution resulting from the reorganization.
Important! Adult citizens write an application for restoration of the certificate independently. Persons under 18 years of age do not have this right. In this case, the responsibility for requesting a duplicate falls on the parents or legal representatives graduate.
Deadline for receiving a duplicate
The period for restoring a certificate depends on its type:
- completion of 9 grades is issued within three working days;
- Basic complete education after 11th grade is completed no longer than one month.
The duration of making a copy is regulated by clause 26, section 5 of the Law on the procedure for issuing certificates. According to the regulations, the period for providing paper restoration services should not exceed 1 month from the date of submission of the application. In some situations, documents can be sent to the school by mail. You must collect the restored certificate yourself. Other persons can also receive it if they have a notarized power of attorney.
The document must contain the signatures of the following persons:
- school director;
- deputy directors; teachers (minimum three).
Important! Otherwise, the document will be considered invalid.
Features of the procedure
Losing a certificate is associated with certain red tape. Then you need to go to the school that issued the certificate of education and write an application addressed to the director with a request to issue a new one. After submitting the application, the school requests a certificate form from the local education administration office.
How to restore a lost certificate? To carry out this task, the citizen must provide:
- an application filled out according to the template established by the school;
- ID card (passport);
- additional papers: police certificates, extract from the registry office on marriage/divorce, certificate of change of name, and so on.
This list depends on specific situation, as a result of which the paper became invalid.
Sample documents
As mentioned above, before requesting a duplicate in the event of its loss/theft, you should announce through the local media that the document has lost its validity. The ad text looks something like this:
Important! Certificate (specify series and number) of general (secondary/full) education, issued in (year of receipt) to a graduate (name of school, region, district, locality) Full name is considered invalid.
As for the application for a duplicate, the name of the school director must be indicated in its header, and in the content the reasons why the document was needed to be replaced and a request for the issuance of a new one:
Important! To the director of the school/lyceum/gymnasium (name of educational institution, district, region) Full name (name of the head) of the 9th/11th grade graduate (year of graduation) Full name (name of the applicant). Please give me a duplicate of the certificate of general (secondary/complete) education, since (indicate the reason for replacing the document and its series/number). I am enclosing a copy of the newspaper (name of the periodical).
The attached newspaper must contain all sheets. The papers are given directly to the director or his deputy. Then, the school receives a certificate form from the Municipal Educational Institution and indicates on the form that this is a duplicate issued to replace the lost document. If necessary, information about the graduate and his grades for the insert will be taken from his personal file.
Conclusion
To restore a lost certificate, you must follow the instructions above. It should be remembered that if a copy of this document is lost, then re-issuing a duplicate is impossible. In this case, a certificate is issued instead. If the school has been reorganized, then you need to contact the legal successor educational institution, in the archives of which information about the graduate’s academic performance is stored. Thus, restoring the certificate will not be difficult, but it is necessary to take into account the nuances of this procedure.
MINISTRY OF EDUCATION OF THE RUSSIAN FEDERATIONON APPROVAL OF THE REGULATIONS ON STORAGE PROCEDURES,
ISSUANCE AND RECORDING OF GOVERNMENT DOCUMENTS
ABOUT BASIC GENERAL AND AVERAGE (FULL) GENERAL
EDUCATIONIn order to establish a uniform procedure for storing, issuing and recording documents on basic general and secondary (complete) general education, I order:
1. Approve the attached Regulations on the procedure for storing, issuing and recording state-issued documents on basic general and secondary (complete) general education.
2. Educational authorities of the subjects Russian Federation bring this Order to the attention of subordinate educational institutions.
3. Consider invalid the Instructions on the procedure for the production, storage, issuance and recording of matriculation certificates, certificates and certificates of completion of secondary, seven-year schools, schools for working youth and correspondence secondary schools, approved by the Ministry of Education of the RSFSR on June 4, 1951, and the Order of the Ministry of Education of the RSFSR dated October 31, 1958 N 374 “On amendments to the Instructions on the procedure for the production, storage, issuance and recording of matriculation certificates, certificates and certificates of completion of secondary, seven-year schools, schools for working youth and correspondence secondary schools.”
4. Entrust control over the implementation of this Order to Deputy Minister A.G. Asmolov.Minister of education
Russian Federation
E.V. TKACHENKOApplication
to the Order
Ministry of Education
Russian Federation
dated 02.04.96 N 143POSITION
ABOUT THE PROCEDURE FOR STORING, ISSUING AND ACCOUNTING OF DOCUMENTS
STATE EXAMPLE ABOUT BASIC GENERAL AND AVERAGE
(FULL) GENERAL EDUCATION8. In case of loss of the educational document, the educational institution issues a duplicate.
A duplicate of the certificate of basic general education is registered in the book for recording and recording certificates of basic general education, certificates of merit.
A duplicate of the certificate of secondary (complete) general education is registered in the book for accounting and recording of issued certificates of secondary (complete) general education, gold and silver medals.
Issuance of duplicates, regardless of the time of graduation from a general education institution, is carried out on the basis of books for recording and recording educational documents or in accordance with archival data.
9. Duplicates are issued on standard forms, on which “Duplicate instead of original N...” is indicated in the upper right corner.
10. Issuance of a duplicate document of education is carried out in compliance with the following procedure:
a) the person who has lost the document on education submits a written statement about this to the general educational institution, who issued him a document on education, outlining the circumstances of the loss of the document and attaching the available documents confirming the loss;
b) a duplicate of the certificate of basic general education is issued within three days; a duplicate of a certificate of secondary (complete) general education - after a month;
c) when issuing a duplicate, in the column “Receipt for receipt” it is written down that the duplicate was issued to replace the lost original, indicating its number and date of issue;
d) the duplicate is signed by the head of the educational institution, the deputy head for educational work and teachers (at least three).
11. Duplicates of education documents are issued on the sample forms valid during the period of issue.
12. In the event of reorganization of a general education institution, the issuance of duplicate documents on education is carried out on the recommendation of the municipal education management body by the educational institution - the legal successor of the reorganized institution, in which the archive of the reorganized general education institution is stored; the document must be signed by the head, his deputy for educational work, three members of the pedagogical council of the educational institution and sealed with the seal of the educational institution.
In the event of liquidation of a general education institution, the issuance of duplicates is carried out by the municipal education management body based on archival data and sealed with the seal of the corresponding education management body.
13. A duplicate of the certificate of education is issued to the applicant without an attachment (insert) to it in the absence of the student’s personal file, protocols of the examination commission and books for recording and recording documents on education after the fact of graduation from a general education institution has been established.
A school certificate is a very important personal document in a person’s life, so the problem of how to restore a certificate of secondary education, a duplicate of which is required, seems quite serious. Such a document is required for admission to a university and obtaining. It is likely that you will need it during employment and in other situations.
Unfortunately, no one is immune from loss or even theft of documents. Therefore, knowing whether it is possible to restore a certificate and how to do it half solves the problem that has arisen. In this article we will talk about the procedure for obtaining a duplicate certificate of complete general secondary education.
How to restore a certificate of secondary education, duplicate: regulations
Please note that if you lose or lose, or damage your document on secondary education, you should not panic. Nothing particularly terrible happened. Of course, in such a situation a lot of problems and a fair amount of hassle arise, but recovery is always possible. Even when more than a dozen years have passed since the end of the educational institution.
All issues of restoring a document on secondary education are regulated by the Procedure for filling out, recording and issuing certificates of secondary general education and their duplicates, approved by order of the Ministry of Education and Science of Russia in 2014.
To obtain a duplicate, you must contact the school from which you graduated. After all, this is where the records of certificates are kept. However, before contacting the school principal, you need to take some steps.
Procedure for applying for a duplicate
The first step is to contact your local police department to file a statement about the loss of your certificate. In return, you will be given a certificate or notification coupon confirming that you have contacted the police regarding loss or theft, respectively.
Then it is necessary to advertise in the local newspaper that the certificate of secondary education should be considered invalid. The newspaper advertisement must indicate the time of receipt of the certificate, its series and number.
Only after these requirements have been met, contact the director with an application for reinstatement of the certificate. Based on the documents submitted (), the school will send official letter to the regional department of science and education with a request to issue a duplicate of the school certificate.
Deadline for receiving the document
As a rule, the period for obtaining a duplicate of a certificate of secondary education is at least a week. But it often happens that you may be asked to come for the issuance of a new document in May-June, that is, when school graduates receive them.
It should be borne in mind that the duplicate of the certification document will be issued on the form of the type that is in force at the educational institution on the day of applying for a duplicate. If by the time the certification document is lost the school has ceased to exist, then to obtain a duplicate you should contact the department of education and science at the location of the educational institution. If the school was reorganized or renamed, then along with the restored certificate you will receive documents that confirm the changes that have occurred (certificate).
Rules for filling out a duplicate of a certificate of secondary education
Filling out a duplicate of the certificate and its annex is carried out in accordance with the above Procedure. While filling out the forms title page of the document and its annex, the word “DUPLICATE” is placed in the upper right corner. After the surname, name and patronymic of the graduate, in accordance with clause 4.2 of the Procedure, the year of graduation from the educational institution and the name of the organization from which the graduate graduated is indicated. Entries in the duplicate are entered in accordance with the documents that are in the personal file of the graduate who has lost the certificate.
If it is not possible to fill out a duplicate application to the certificate, then a new certificate will be issued without an application to it. The duplicate is signed by the head of the institution carrying out educational activities and who issued the document.
Thus, you know the procedure for resolving the issue of how to restore a certificate of secondary education, a duplicate of which is necessary to continue education or get a job.
“I graduated from accounting courses many years ago. Now I need a diploma, but I can't find it. I’ve already gone through everything, but there are no “crusts” anywhere. Either they are lying somewhere, or they are lost. And the educational institution where I studied and received a certificate of completion no longer exists. Where can I go to get a copy of my diploma?” asked a MK-Estonia reader.
And on all sorts of forums and social networks there are plenty of questions about how to restore a document. Someone simply forgot to pick up a diploma from the office because he was sick at the time of issue, and only now the document itself became necessary, someone did not work by education, but decided to suddenly change their field of activity, and the diploma could not be found. Others have completed their studies in Russia and now have no idea how to get a new diploma in another country with completely different procedures from Estonia.
Diploma from a non-existent university
Educational diplomas are more difficult and take longer to recover than other documents. This is due to the fact that a lot of time usually passes from the moment of graduation from an educational institution, during which not only its name and location may change, but the educational institution may be reorganized or closed.
“If a person has lost his education document or it has been destroyed, then first of all he needs to contact the educational institution where this document was received. If the educational institution no longer exists, then you need to contact the educational institution that is its legal successor, says Asso Ladva, communications consultant for the Ministry of Education and Science. – For example, a person graduated from Audentes University. Meanwhile Audentes merged with Tallinn technical university, and today it is he who issues a duplicate diploma.”
However, if the school from which a person graduated and from which he was issued a certificate of completion was liquidated, then you need to contact the Ministry of Education and Science. In most cases, according to the specialist, the ministry has data from liquidated educational institutions. However, there are cases when some documents are missing, something was lost during liquidation or transferred to another archive. Then obtaining a duplicate diploma may take much longer.
"If we're talking about about a person who recently graduated from high school and needs to receive a certificate with the results of state exams, then these duplicates are issued by the conducting state exams Innove's endowment institution,” adds Ladwa.
Pay and receive
It is necessary to distinguish between the concepts of “copy of diploma” and “duplicate”. As Ilmar Ermus, head of the TTU archive, notes, providing a copy of a diploma is often not enough; more often, a document is required that has the same legal capabilities as the original.
“This means that a person who has lost his university diploma has the right to receive a duplicate diploma.
To do this, you need to personally contact the university and submit an application addressed to the rector, as well as pay a fee for issuing a duplicate, explains a university representative. At TTU, the educational department deals with duplicates.”
Ermus says that in practice there are slightly more applicants for a duplicate diploma than duplicates issued by TTU. And for that there is different reasons: the person found his diploma himself, does not want to pay a fee for a duplicate, or no longer needs a duplicate.
“The storage period for student personal files at all Estonian universities is 50 years, and this is quite a long period for all documents,” notes Ilmar Ermus. – But some data is stored longer. For example, the register of diplomas is stored permanently. At the same time, student data is duplicated in the state register Eesti Hariduse Infosüsteem (at www.ehis.ee - editor's note)."
First thing's first - go to the police
For those who received education in Russia or the USSR in the territory modern Russia, and lost the document, you need to go to the place. To restore a lost diploma, you will have to contact the internal affairs authorities, that is, the police, with a corresponding statement of loss of this document. You must have your passport with you. The police issue a certificate stating that you filed a complaint regarding the loss of the document, but the diploma was not found. Then, with a police certificate and your passport, you will need to apply in writing for a duplicate to the educational institution where the lost diploma was issued.
In the case of a school certificate, you need to go the same way to the police station, and then with the received certificate of loss and an application for a duplicate certificate to the school. Based on all these documents, the school director will write an official letter and, with your documents, contact the district department of science and education with a request to issue a duplicate school certificate. The graduate's application and all grounds for issuing a duplicate are stored together with the graduates' personal files.
A duplicate of the certificate and attachments are issued on the sample forms valid during the period of application for a duplicate, regardless of the year you graduated from the educational institution. Recovery will take at least a week, and sometimes certificates are issued only in May-June, at the same time as graduates.
The storage period for student personal files, which include, among other things, copies of orders for enrollment, graduation, transfer, expulsion and copies of diplomas, is stored in educational institutions of Russia for 75 years.
This means that we are going through some not very good times. Because the loss of such important evidence is always a tragedy, because it is significant state document and its falsification or damage is strictly prohibited. But don’t be discouraged, in this article we will try to figure out how to restore the loss.
What is a certificate?
This is a document confirming that a person has basic general education or basic complete education. In other words, 9 and, accordingly, 11 classes are behind us. Since graduating from school is a mandatory stage in a person’s life, admission to any educational institution without a certificate is impossible. That is why it is so important and it is very undesirable to lose it. But what actions should be taken if the question of how to restore a certificate of secondary education still arises?
How to return what is lost?
Whatever happens to your certificate of completion of basic general education, there is no need to panic. If you lost the document for the first time, then a duplicate will be issued in its place. You just need to know how to properly obtain it and where to restore your secondary education certificate.
Issuance of a duplicate
How long does it take to get a duplicate?
It all depends on the type of evidence. If you have a certificate of basic general education, then you will have to wait no more than three days for a second one. If the certificate of completion of 11th grade (receipt of basic complete education) is lost, then the time for issuing a copy will be significantly delayed and can take up to a whole month.
What do you need to know?
If you live far from the school you graduated from, then all the necessary papers can be sent to the destination address by registered mail. But you should remember that you will need to collect the repeated certificate yourself. It cannot be sent by mail or courier.
If it is not possible to come to school, and the question of how to restore a lost certificate of secondary education is urgent, then you can ask your relatives or friends for a favor. But at the same time, it is necessary to remember that important papers will not be handed over just like that: you will have to write a power of attorney for your friends, which will subsequently need to be certified by a notary. When a duplicate of the document is issued in person, in the “Receipt of receipt” column it may be indicated that this certificate was received to replace the lost original school graduation certificate. The copy number and the date it was given to you will also be indicated. In addition, the paper must contain the signatures of the school principal, his deputy and at least three teachers. Without these formalities, the document will be considered invalid.
What other certificates will be required?
You will need confirmation from the police that the certificate was actually lost and was not thrown into the trash in a fit of anger. It will not be superfluous to have other documents available that can confirm that the loss actually took place. If you still need papers indicating the presence of unfinished higher education, then you will have to contact the school archives and ask for it. However, according to the law, such documents are stored for a long time, so no emergency situations should not arise.
Alternative way to get a duplicate
The question of how to restore a certificate of secondary education is also resolved in another way. To do this, you need to submit an advertisement in the newspaper, in which you must indicate the series, document number, who issued it and when. Not all people remember such data; in addition, the loss of an education certificate is an unpredictable phenomenon and can happen at any time. Of course, there are very prudent individuals who can write down this data on a separate sheet of paper just in case. As soon as the publication appears in the newspaper, you need to contact the police or other law enforcement agencies at your place of residence with the number and, based on the note, receive a certificate that the initiation of a criminal investigation has been refused. Then all steps are repeated, as in the above method. This method Obtaining a second certificate of education is very labor-intensive, but quite effective. If you have decided to follow this path, then you can only be congratulated: such patience and attentiveness are characteristic of few people.
What if the duplicate certificate is also lost?
In this case, obtaining a repeat copy of the school completion certificate is impossible, and the question of whether it is possible to restore a secondary education certificate is automatically removed.
Loading...
