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Attachment inventory form according to form 107 used in the following cases:
- a description of the contents in the parcel;
- an inventory of the contents of the parcel.
The sender must fill out two forms for inventory of attachments f.107, which states:
- name and postal address of the addressee;
- name, number of items and the amount of their assessment.
After filling out, the sender puts his signature on each form. If among the items being sent there are unvalued items, then a dash is placed next to their name in the “declared value” column on each form. At the request of the sender, the valuation of the items may not be indicated on the copy of the inventory included in the postal item.
After filling out the inventory forms, the postal worker must:
- compare entries in both copies of the inventory;
- compare the correspondence of the address and the name of the addressee indicated in the inventory and on the address side of the shell (address label) of the registered postal item (RPO);
- compare the items being sent with the entries in the inventory;
- check the compliance of the total value of investments indicated in the inventory with the amount of the declared value of the RPO. The amount of the declared value of the RPO must be equal to the total value of all investments indicated in the inventory;
- put a calendar stamp on both copies of the inventory and sign them;
- insert the first copy of the inventory on top of the attachment in the RPO and pack it, give the second copy to the sender along with the receipt.
A fee is charged for checking the contents of parcels handed over by citizens and RPOs with declared value handed over by legal entities.
The Tax Code provides for a method for the taxpayer (payer of the fee, tax agent) to submit a tax return (calculation) to the tax authority in the form of a postal item with a description of the attachment.
For valuable postal items, you can choose the service - inventory of attachments.
Inventory of attachments in a valuable letter
A legally significant description of the contents is attached to a letter, parcel or parcel with a description of the contents. Please note that the service is only available for sending items within Russia.
The sender fills out a form indicating all the items being sent, their quantity and declared value. For items without an assessment, a dash is placed in the “Declared Value” column. Corrections are not allowed.
A letter or parcel with an inventory of the contents is presented to the post office in open form and with the inventory form f.107 completed in two copies.
If the list does not fit into a sheet of the form, it is continued on the next sheet. In this case, on each sheet of the inventory you need to indicate its number and total quantity: for example, “Sheet 1 of 2”, “Sheet 2 of 2”.
When accepting a shipment with an inventory of the attachment, a Russian Post employee compares the contents with the inventory, after which he puts a stamp with the date, post office index and his signature.
One copy of the inventory is included in the shipment, the other is returned to the sender.
Upon receipt, a postal item with an inventory of the contents can be opened in the presence of a Post Office employee and compared with the inventory. If it is discovered that the shipment has not reached the addressee in full, the post office employee will draw up a corresponding report, which will be sent to a higher organization for investigation. Such an investigation is carried out within a specified time frame - up to 2 months. Upon completion, the sender (or recipient) will be reimbursed for the missing items.
Inventory of the attachment: why it is needed and how to fill out the form correctly
Date of publication: 02/09/2018
Inventory of attachment f.107 is a special postal document that indicates the contents of the postal item. The inventory of the attachment is a form f. 107 (Form 107). This designation of the form form is used only by Russian Post.
Inventory of attachment
This form is filled out directly by the sender in two copies.
The attachment inventory is an additional service of Russian Post and is only valid for valuable registered mail items (RPO). Valuable postal item is a type of postal item for which it is indicated declared value. A letter, a parcel post or a parcel can be valuable.
Accordingly, if you want to send a registered letter with a description of the attachment, then you will not be able to do this! After all, this mail service applies only to valuable letters. But don't despair. A valuable letter is essentially the same as a registered letter. The only difference between them is that for a valuable letter you will need to indicate the declared value. But you will have to pay more than twice as much for a valuable letter of standard weight up to 20 grams: 112.10 rubles versus 48.38 rubles for a registered letter.
All mail, be it a parcel or a letter, must be presented to the postal employee in an open form when sent. The employee must check and compare the contents of the shipment with the items indicated in the Form 107. Therefore, if you are sending a parcel with an inventory of the contents, then be prepared for the fact that you will have to pack all the items at the post office, and not at home.
The main advantage of mail with a list of attachments is that the recipient, in the presence of a Russian Post employee at the time of receipt, can open the letter or parcel and check its contents. Moreover, if some part of the contents is missing or damaged, but appears in the inventory, then the post office must compensate for this based on the value of the damaged/missing item or the entire shipment as a whole.
Many people strive to make purchases in online stores only by cash on delivery, assuming that cash on delivery is a guarantee that the seller will not deceive and will actually send the item that was ordered. In reality, cash on delivery is only a guarantee that the buyer will receive and pay for a parcel with certain contents. In this case, the contents of the parcel may not at all coincide with what the person ordered/purchased. You can open and check the parcel before payment only if the parcel has a description of the contents.
Sample of filling out the investment inventory
Form f 107 “inventory of attachment” is available free of charge at all Russian Post offices. In addition, this form can be downloaded, printed and filled out at home. It is necessary to fill out the list of attachments in two copies: one form is attached to the postal item and sent along with it, and the second remains in the hands of the sender.
In the description of the attachment, the sender must indicate:
- name of the item, number of items, declared value of each embedded item
- in old-type forms - address, index, full name of the addressee; in new type forms - full name of the sender
Sample of filling out the new form f 107:
If the number of lines in the form is not enough to describe the entire contents of the shipment, then you can take another form. In this case, on each form it will be necessary to indicate its serial number and total quantity: “Sheet 1 of 2”, “Sheet 2 of 2”.
As mentioned above, the postal item must be provided to the postal employee in an open form. After the employee compares the contents of the shipment with the inventory, they will be given a stamp with the department index and date and signature.
Indicate the estimated value of items at your discretion, for example, based on the market value of a particular item. Remember that the more you value your letter or package, the more it will cost to send it.
You can fill out the attachment inventory online on the official website of the Russian Post. Next, the forms need to be downloaded and printed.
Blank forms can be downloaded here.pdf.
In our country, in order to endorse all items that we send by mail by letter or parcel post, you must fill out an attachment inventory form.
Inventory of documents according to form F 107. Sample and form
This is a fairly simple document that can be drawn up by hand or on a computer. The inventory form includes the name, as well as the quantity and value of the items. Russian Post uses an inventory form in Form 107 and each post office puts its own stamp on this document.
The attachment inventory according to Form 107 is used for three types of shipments:
- a description of the attachments in the valuable letter;
- a description of the contents in the parcel;
- an inventory of the contents of the parcel.
Let's take a closer look at the procedure for filling out documents to list attachments at any post office.
First, you need to fill out two forms that indicate: the full name and postal address of the addressee, the name, number of items and the amount of their valuation from the sender’s point of view. It is important to take into account here that this cost, on the one hand, affects the amount of compensation that you will receive in the event of loss of a postal item, and on the other hand, it increases the insurance fee for the item.
Secondly, the sender puts his signature on each completed form. If among the items being sent there are unvalued items, then in the “declared value” column opposite them in the line there is a dash on each form. In this case, at the request of the sender, the valuation of the items may not be indicated on the copy of the inventory included in the mailing.
Next comes the actual work of the postal worker. It compares the entries in both copies of the attachment inventory, compares the correspondence of the address and name of the addressee indicated in the inventory and on the address side of the envelope (address label) of the postal item, compares the items sent with the entries in the inventory, checks the compliance of the total amount of attachments from the inventory with the declared amount the value of the postal item (naturally, these amounts must be identical).
All copies of the inventory are marked with a calendar stamp and signed by a postal worker, the first copy is placed on top of the attachment in the mail and packaged, the second copy is issued to the sender along with the receipt.
The listed services of postal workers may be paid.
Opened form:
Form 107 is nothing more than an “inventory of attachments”, which describes all attachments in quantitative and monetary characteristics of the postal item. Form-107 can be filled out by hand, but it is more convenient to fill it out on a computer, which is included in the postal item, be it a letter, parcel or parcel post. The entire list of items contained in the postal item must be described in the form of a table with quantity and declared value. Before enclosing Form 107 in the mail, endorse it with the post office stamp.
You can submit the form in the following ways:
1. Place in the parcel.
2. Place it in a parcel post.
3. Enclose in a valuable letter.
It should be taken into account that the indicated value of items affects 2 factors:
1. Shipping cost.
2. The amount of compensation you will receive if the shipment is lost.
If there are positions without evaluation, then “0” or a dash is placed instead of the value.
You need to fill out 2 forms either using a carbon copy or print out 2 copies of one form on a printer. The post office operator is obliged to check all the data, especially compare copies of forms and endorse them: with a calendar stamp and put his signature.
One copy of the form, along with the quotation, is given to the client.
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Download the postal form 107 in “xls” format, one copy (80 KB)
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In Russia, in order to send a valuable letter, you need to complete some additional documents. This is common practice. One of these documents is an inventory of the attachments in a valuable letter. Why is it needed and what is such paper anyway? It’s better to talk about this in detail.
Mandatory guarantee
People have long been accustomed to the fact that they can send each other anything via mail. This is not just about a personal message or a greeting card. Post offices also accept parcels or parcels from the population and organizations for delivery. To properly process each of these 3 types of shipments, you must first make a list of what is inside them. What to do if we are talking about a valuable letter? The procedure in this case should be similar. On the spot, the sender must make an inventory of the contents of the valuable letter.
This document serves two functions. First, it fully describes the contents of the envelope being sent. Using it, the recipient can always check whether the message has reached him in full. Secondly, an inventory of the attachments in a valuable letter allows you to determine the monetary equivalent of the contents. This will be useful if suddenly the transferred documents or other papers do not reach the addressee and are lost along the way.
Submission procedure
Sending a valuable letter is carried out according to the approved instructions. For such work you will definitely need: documents to be transferred, an envelope, a pen and additional forms. The procedure includes several simple steps:
- First, a citizen must collect all the papers that he will need to send.
- After this, they need to be folded into an envelope, and then filled out from the front according to all the rules.
- Then you need to make an inventory of the attachments in the valuable letter in two copies, and put a personal signature on each of them.
- After this, the prepared papers must be handed over to the postal worker for further processing. He must first carefully check both copies of the inventory with each other so that there are no discrepancies between them. Then one form should be placed in an envelope. It will be sent to the recipient along with the content. The second remains in the hands of the sender.
If the envelope is opened upon receipt, then using the inventory it will be possible to make sure that all the transferred papers are in place.
Document form
Order No. 114-p of the Federal State Unitary Enterprise “Russian Post” dated May 17, 2012 approved the appearance that must have an inventory of the contents of a valuable letter. The form is indicated in it as Form 107.
It consists of several parts:
- name of the document (“Inventory”),
- three lines (“attachment to”, “where”, “to name”),
- a table consisting of four columns (item number, name and quantity of items, as well as their value),
- the line “total value”,
- sender's signature
- signature of the post office employee who checked the form.
The citizen must fill out each line by hand, and then carefully check that there are no errors or discrepancies between copies. To avoid misunderstandings, it is better to avoid grammatical or other errors. Any inaccuracies may lead to conflicts at the time of receipt of such a letter. At the bottom of the document, after the main text, there should be a seal of the post office that received this correspondence.
Filling rules
If the sender does not know how to correctly fill out the list of attachments in a valuable letter, a sample can be taken from the branch employees or viewed at a stand. In principle, such work should not cause any particular difficulties.
You just need to enter information into each line one by one:
- In the first column, it should be noted that an “attachment to a valuable letter” is being drawn up.
- The next line contains the full postal address. Moreover, it must match what is indicated on the envelope.
- Next, you need to indicate the addressee's full name, since the letter will be sent to his name.
- After that, in each line of the table, enter data about all the documents being sent, indicating their name, quantity and approximate value. You must understand that this is the money that will be paid in case of loss. If, in the opinion of the sender, the document has no value, then a dash must be placed in the corresponding column.
- Having calculated the total amount, you must sign and hand the form to the department employee.
This will not take much time, but the sender will have some confidence.
The attachment inventory is an official document that describes, step by step, the cost and quantitative characteristics of the received postal item. This is a form filled out using a computer or manually, which is then inserted into a letter, or into a parcel post, i.e. to the required postal item. In this case, the inventory will contain not only a list of items, but also their number and cost.
Before sealing, the inventory form in the form used by the Russian Post must be endorsed with a post office stamp. This form is used for the following types of shipments: inventory of contents in a parcel, letter, parcel post.
When making an inventory of the attachment using this form, the sender fills out two forms, indicating in them the full name, name, postal address of the recipient, the total number of items and their total cost with the specification. the sender himself. On the one hand, the assessment affects the final amount of compensation that can be received in the event of loss of the shipment, but on the other hand, it simultaneously increases the insurance fee. The sender puts his own signature on each form. In this case, when among the items sent there are those that do not have an assessment, then a dash is entered in the forms opposite the “declared value” column. At the request of the sender, the copy of the inventory may not indicate the valuation of the items.
The post office operator, after the forms are filled out by the sender, performs the following actions:
- Compares the entries made in two copies of the investment inventory;
- Compares addresses - the one indicated in the inventory and the one affixed to the address label of the postal item;
- Compares inventory entries with items being shipped;
- Checks the correspondence of the amount of the declared value of the item to the total amount of investments for identity;
- Both copies are signed and stamped with a calendar stamp;
- The first copy is inserted into the postal item directly on top of the attachment and packed, and the second copy is issued to the sender along with the receipt.
The service of checking inventories and postal items with declared value, which are handed over by legal entities, can be provided on a paid basis.
In , you can absolutely free fill out online FORM 107, download and print.
Entrepreneurial activity involves submitting reports to the tax authorities. To avoid queues, but submit your declaration or other document on time, you can use the services of the Russian Post. To do this, you need to send tax documents by letter with a list of attachments. Let's talk about the inventory in more detail.
Form for listing the attachment of documents in a valuable letter
This block contains an attachment inventory form with the ability to fill it out individually directly from the file. You can also prepare an inventory of the investment manually; to do this, print the blank form and fill it out with a regular ballpoint pen. An example of such filling is shown in the figure below.
FILES Open these files online 1 file
What is an inventory?
Inventory– this is a list of contents enclosed in the envelope. The inventory is filled out on a special form, Form 107, which was approved by Order of the Federal State Unitary Enterprise “Russian Post” dated May 17, 2012 N 114-p “On approval of the procedure” with the appendix “Procedure for the receipt and delivery of internal registered mail items.”
In general, the inventory is included in
- parcels,
- parcels,
- valuable letters.
We are interested in the last point.
How do we benefit from this type of mail?
When accepting a letter, an employee of the operating room of a branch of the Russian Post will put a stamp with the current date on the inventory form.
Important! The date of acceptance of the valuable letter with the inventory will be equal to the date of submission of the reports.
Thus, even if for some reason you do not have time to submit the report on time and the last day remains, you can send the documents by letter with a list of attachments, thereby avoiding pennies and fines for not submitting tax reports on time.
How to fill out Form 107 correctly?
Attention! The inventory form must be filled out in two copies! One form will be sent in an envelope along with the letter, and the second, with a date stamp, will be handed to the sender.
In form 107 the following lines are filled in:
- table attached documents:
- serial number,
- Name,
- amount,
- declared value (in rubles);
- Grand total(in pieces) items and declared value;
- sender(full name or name of legal entity);
- signature sender.
So, sample of filling out the investment inventory will look like this:
If there are unfilled cells, it is allowed to put a dash. And if, on the contrary, there was not enough space to fill out, then you can continue on the second sheet of the form and make notes, for example, “Sheet 1 from N,” “Sheet 2 from N,” etc. The total quantity and amount must be given in total for all documents enclosed in the envelope. Again, this chain of forms must be filled out in duplicate.
Important! Corrections on the form for the description of attachments in a valuable letter are not allowed!
What is declared value?
Since the inventory is needed as a fact of submitting reports, and according to the rules it is included in a valuable letter, our shipment needs to be assessed. Each embedded unit is assessed separately, and the assessment amount is assigned to the entire letter. You don’t have to assign a value, but just put a dash through it.
You should write on the envelope: “With inventory, value XX rubles.”
If suddenly the letter is lost, the post office must return the amount of declared value to the sender or recipient.
For forwarding a letter, the mailroom operator will charge an additional +4% of the declared value.
How to send a letter with an attachment description?
You need to contact the Russian Post office operator with:
- unsealed envelope,
- documents included in it,
- two completed inventory forms,
- the amount of money in your wallet for shipping.
The operator will check the entered data in the form with the attachment in the envelope, the correctness of filling out the inventory and the envelope, put a stamp on each sheet of the inventory with the date of acceptance, sign on each and give one copy to the sender along with the payment receipt.
By the way! For example, you can send a tax return in only one copy; your copy remains with you with an inventory form attached to it with the date the letter was sent.
Where can I get inventory forms of Form 107?
Inventory forms are always freely available in every Russian post office. You can take them home with you, and preferably with a reserve, in case you are forced to refill the form due to a mistake.
Form 107 is also available for download on the Russian Post website and on our page.
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